Question Tag: Record Management

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AA – May 2023 – L2 – SC – Q7 – Risk Assessment and Internal Control

Addressing the impact of record loss on business continuity and methods to manage data recovery.

Indorise Limited has been in business for about 20 years. The company has divisional offices in three locations. The accounting records are kept mainly at the head office, with backup in an adjacent building to the office. The office is located close to a petrol station.

An unfortunate incident occurred in a certain year when the petrol station caught fire, engulfing most offices in the area. The company lost most of the properties in the building, including important accounting records. Consequently, the company relocated its office to another street. However, many of the accounting records were not backed up, leading to disputes from the tax office, customers, and suppliers over balances, with some parties even initiating litigation claims.

Required:

a. Explain the importance of maintaining adequate backup for accounting records. (5 Marks)

b. Identify measures that Indorise Limited could implement to prevent future data loss. (5 Marks)

c. Discuss the role of internal controls in ensuring business continuity in cases of disaster. (5 Marks)

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AA – May 2023 – L2 – SC – Q7 – Risk Assessment and Internal Control

Addressing the impact of record loss on business continuity and methods to manage data recovery.

Indorise Limited has been in business for about 20 years. The company has divisional offices in three locations. The accounting records are kept mainly at the head office, with backup in an adjacent building to the office. The office is located close to a petrol station.

An unfortunate incident occurred in a certain year when the petrol station caught fire, engulfing most offices in the area. The company lost most of the properties in the building, including important accounting records. Consequently, the company relocated its office to another street. However, many of the accounting records were not backed up, leading to disputes from the tax office, customers, and suppliers over balances, with some parties even initiating litigation claims.

Required:

a. Explain the importance of maintaining adequate backup for accounting records. (5 Marks)

b. Identify measures that Indorise Limited could implement to prevent future data loss. (5 Marks)

c. Discuss the role of internal controls in ensuring business continuity in cases of disaster. (5 Marks)

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